Chapter 7: Money

Record payments and expenses

Add a payment or expense by hand, import tonight's entry fees from the roster, mark a payment unpaid, and export everything to CSV. Club plan.

For race directors about 1 min 4 steps Club plan
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Not every dollar goes through RaceLyx. Add cash payments, sponsorship and expenses like track repairs or trophies by hand, so the report shows the real picture.

Before you start

  • Club plan.

Step by step

  1. 1

    Transactions

    Every payment: date, driver, type, event, amount, paid and note.

  2. 2

    Add a payment

    Types: Entry Fee, Membership Dues, Transponder Deposit and Other. Paid by: Cash, Card, Online or Other. Marked as paid is ticked by default.

  3. 3

    Add an expense

    Categories: Track Maintenance, Prizes & Awards, Supplies, Insurance and Other. Event is optional; set it so This Event counts the expense.

  4. 4

    Export CSV

    Transactions and expenses each export their own file.

Tips

  • Import from Roster adds an entry fee line for every driver in tonight's event.
  • The Paid tick on a row marks it paid or unpaid.
  • Export CSV gives your treasurer a spreadsheet.

Troubleshooting

A payment was entered twice.
Delete one with the bin on its row.
Money went back to a driver.
Use Refund on the payment, so the report shows it. See Refunds.

Related guides

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Up next Collect membership dues about 1 min